For IT staffing firms, staying compliant with state and federal labor law posting requirements can be confusing, time-consuming, and easy to overlook—especially when your workforce is spread across client sites, states, and remote environments.
That’s why TechServe 360 has partnered with PosterElite to offer a simple, automated solution that ensures you’re always in compliance—whether your consultants are remote, hybrid, or onsite at a client location.
Why Labor Law Poster Compliance Still Matters
Even in today’s digital-first, remote-work world, labor law poster requirements haven’t gone away. In fact, they’ve gotten more complicated.
Staffing firms are legally responsible for ensuring that all W-2 employees—whether working from home, onsite at a client, or in a hybrid setup—have access to the appropriate state and federal labor law postings. That means your firm must:
- Provide up-to-date notices for every jurisdiction where your consultants work
- Ensure remote workers can access those notices without requesting them
- Be able to prove you’ve done all of the above in the event of a dispute
Failure to comply can result in penalties, legal exposure, or unnecessary scrutiny—and for firms managing multiple workers across dozens of locations, keeping up with every requirement is nearly impossible without automation.
Do Electronic Posters & Notices Suffice?
Most laws and statutes requiring labor law postings were written long before remote and online work became widespread. While traditional breakroom posters remain a requirement for onsite employees, the U.S. Department of Labor (DOL) has acknowledged that electronic postings are appropriate for fully remote workers—if specific conditions are met.
In official guidance, the DOL states:
“Where an employer has employees on-site and other employees teleworking full-time, the employer may supplement a hard-copy posting requirement with electronic posting.”
However, to meet the DOL’s standard, employers must ensure the following:
- Email alone isn’t enough. For laws requiring continuous posting, employees must have consistent access to notices—not just a one-time email.
- Posters must be easy to locate. Remote employees must be able to find and view posters without asking for them.
- The intranet must be a commonly used hub. Posting to an obscure or rarely accessed part of your internal site does not meet the requirement.
Some states have already issued specific guidance supporting electronic posting. For example:
- California Pregnancy Disability Leave: “Electronic posting is sufficient… as long as it is posted electronically in a conspicuous place where employees would tend to view it.”
- California COVID-19 Paid Sick Leave: Employers may distribute posters electronically if workers don’t frequent a physical workplace.
Legal Experts Also Support Electronic Distribution
The legal industry echoes these recommendations: employment law specialists agree that electronic distribution is the best approach for remote workers and helps mitigate compliance risk.
In case of a labor dispute, documentation matters. The National Law Review recently noted:
“Employers may want to consider providing a manner for employees to acknowledge receipt of the posted information to ensure they are fulfilling their obligations.”
Simply put, electronic delivery—when done right—not only keeps you compliant, but also gives you proof that employees were properly notified.
A Smarter, Simpler Way to Stay Compliant
To remove the burden and complexity, TechServe 360 now offers labor law poster compliance as part of our platform—so you don’t have to manage it manually or contract with yet another third-party vendor.
Here’s how we make it effortless:
- Remote and Hybrid Workforce Compliance
An ePosterCenter link will be embedded directly into your employee portal, giving all remote and hybrid employees 24/7 access to required labor law notices. No extra cost. No separate tools. Full compliance.
- Compliance at Your Physical Offices—On Autopilot
Our service automates labor law poster delivery and updates based on your office locations. For a nominal fee, posters are shipped out automatically whenever laws change.
Why Staffing Firms Need This
This is about more than just checking a compliance box—it’s about protecting your business, reducing risk, and streamlining operations:
- Avoid regulatory fines and exposure: With automated updates, you’ll never miss a required posting.
- Eliminate manual tracking: No more trying to monitor dozens of labor law changes across multiple jurisdictions.
- Prove compliance when needed: Built-in acknowledgment features and time-stamped access logs create a compliance paper trail.
- Reduce admin burden: Your internal team doesn’t need to research laws, track posters, or manage a separate vendor.
For growing staffing firms managing a distributed workforce, this is one less thing to worry about—and one more way TechServe 360 supports your back office from end to end.
Compliance Made Easy
Here’s what you get with TechServe 360’s labor law poster solution:
- An ePosterCenter link embedded in your employee portal to ensure compliance for all remote and hybrid employees—at no additional cost.
- Physical poster compliance for your offices—automated and managed for you (nominal fees apply).
Labor law posting may seem like a small detail, but staying compliant is essential.
